DIGITAL LIFE

5 simple ways to use artificial intelligence to make everyday tasks easier

More and more people are discovering the potential of generative artificial intelligence. Brands such as ChatGPT, MidJourney or Copilot are already part of everyday life to help with work or study tasks.

ChatGPT, from OpenAI, is in fact the one that has achieved the most notoriety, along with Copilot, from Microsoft, present in Office 365 tools, the Bing browser and other solutions. But these are not ‘magic’ tools that do the work on their own; they require guidance to make the most of their potential.

Therefore, it is essential to know how to interact with them by creating effective prompts, which are the instructions and details provided to the AI ​​so that it can carry out an order or request.

A well-crafted prompt makes the difference between a generic response and a personalized solution that adds value. The clearer and more specific the prompt, the better the results will be. And for writing emails, organizing projects, or generating ideas, ChatGPT can be a virtual assistant that significantly improves productivity.

If you need help writing a report, a good prompt could be: “Write a report on the impact of AI on marketing, including key trends and current statistics.” This not only tells you what you want, but also provides the context to generate a useful answer.

The more details you provide, the more accurate the result will be. You can even use roles and tell the AI ​​to ‘act’ as a professional in a certain field or sector, so that it assumes that persona and performs the task as accurately as possible.

For professionals in any sector, the actionability of these generative AIs will be of great help. A prompt like “you are a project manager with experience in marketing; please create a project plan to launch a digital marketing campaign, detailing the phases, resources required, and potential risks” will allow you to get a clear structure in a few seconds.

You can request detailed lists, comparisons or analyses that help you make informed decisions without wasting time searching for information or creating reports from scratch. You can request detailed lists, comparisons or analyses that help you make informed decisions without wasting time searching for information or creating reports from scratch.

The best prompts for daily work...Below, check out some examples of commands that you can ask ChatGPT or Copilot for daily work. Remember that in all cases you can attach documents (texts, tables, databases, lists) or links to information that they will use as inputs:

-In emails: You can train the AI ​​to write in your style and depending on the situation. Example: “Write a short and formal email, requesting a meeting to discuss the progress of the project (insert name), indicating the progress so far and the pending tasks”. By providing access to an Excel or document so that it can get data and context, the response will be even better.

-In documents: AIs are very good at summarizing, extracting and explaining a file. For example, attach the document and say: “Get the management report for the first half of 2024 and summarize the main points, with an explanation that anyone can easily understand”. For organizing events: You could ask for specifics: “Create a list of tasks to organize a corporate event for all employees, including assignment of responsibilities and list of requirements. It is a social lunch with a party, which should be held at a country restaurant near the city.”

-For sales: An example: “Write a very inspiring and emotional script for a sales presentation, highlighting the benefits of the main product line, comparing it to the competition, indicating discounts and key messages.”

-For marketing: You could ask, for example: “Brainstorm marketing strategies to launch a new product on the market” or “You are a proofreader, please review all sales and marketing documents for vendors and customers and help me check for spelling or typos,” among others.

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